Category Archives: buzzwords

In Support of Execution

Product strategies? Off with their heads!

Craigslist handed me a beautiful gift today—a help-wanted ad that’s sillier than one I could make up. Like most ads written in corporate-speak, it expresses a preference for applicants who “exhibit strong written & verbal communication skills” that are so plainly absent in the ad itself. (Note: Written & verbal “exhibits” redundancy. By verbal, the writer probably means spoken. It’s common to see the phrase “verbal agreement,” as if any agreement expressed in words—written or spoken—were not verbal. But I pick nits, when there’s so much more to bewail in this misguided verbal-communication endeavor.)

Hyphens do matter, as “exhibited” in phrases such as “cross portfolio strategies” and “cross functional stakeholders.” If there’s anything worse than a functional stakeholder, it’s an irritable functional stakeholder, I always say, when I’m talking about stakeholders of any stripe—something I go out of my way to avoid. But maybe that’s because I lack the ability to evolve strategic & tactical elements based on research, data, & industry trends. Perhaps one can learn to evolve such elements only in highly matrixed organizations. Most of my experience has evolved in organizations with lowlier matrixes. I suspect I’ve even executed collateral among stakeholders in matrix-deficient organizations. Let’s have that be our little secret, if you don’t mind. I might need to pull the matrix card in a job interview someday.

Below you’ll find (a) the ad, (b) my email response, and (c) an excerpt from the Harvard Business Review Guide to Better Business Writingwhose author joyously deplores the sort of verbiage you’re about to read… if you have the stomach for it.

froissart_chronicles_execution

Beheadings in a painting from Froissart’s Chronicles, 15th century

A. The ad 

Organization seeks Marketing Specialist who supports the execution of product strategies and cross portfolio strategies and works with moderate guidance across businesses to create and execute supporting communications. 

  • Assists in the design, development, editing & execution of marketing messaging & collateral including advertisements, direct mail & technical information for targeted audiences in conjunction with internal marketing team and external agencies, including LMR processes and requirements. 

Skills: 

  • Understands the sales budgeting process and participates in the prioritization of tactics.
  • Exhibit strong written & verbal communication skills along with excellent interpersonal skills.
  • Demonstrated strategic thinking, initiative, and creativity.
  • Show agility with a proven ability to evolve strategic & tactical elements based on research, data & industry trends.
  • Demonstrated problem solving and analytical skills.
  • Demonstrated ability to work with cross functional stakeholders. OR. Demonstrated ability to work in a highly matrixed organization.
  • Proven track record of achieving goals. OR. Proven track record of meeting financial and other quantitative goals.
  • Demonstrated success working in a team environment.

B. My response

craigslistad

C. HBR excerpt

from-harvard-business-review-hbr-guide-to-better-business-writing

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Writing for Humans

There are three principles in… being and life: the principle of thought, the principle of speech, and the principle of action. The origin of all conflict between me and [all others]… is that I do not say what I mean and I don’t do what I say. —Martin Buber

INTRODUCTION: 3 WRITING ESSENTIALS

 

From the forthcoming handbook Writing for Humans, by Mary Campbell, Annagrammatica.com

 The person who has learned to write with candor, clarity, and pleasure can be a healer of the planet.

IF YOU WANT TO

  • write joyfully and efficiently, and
  • create documents that are readable, informative, maybe even fun to read… and that support your organization’s brand

…THERE ARE THREE ESSENTIALS:

  1. Love of writing
  2. Clarity
  3. Respect for the reader

WRITING CREATES HOSTILITY

…when the writers don’t enjoy writing
…when the writing distances readers—through boredom, fear, intimidation, or obfuscation (lack of clarity)

Martin-Buber-lovepowerfully

WRITE FOR A BETTER WORLD

Written language has the potential not only to build goodwill, promote understanding, and facilitate communication… but also to heal breaches planetwide and advance the cause of peace and prosperity. As the shadow side of that power, language can also be divisive, distancing, and inflammatory. [1]

When words are a call to arms, there is a price to pay, and not just in lost sales and disgruntled employees.[2] Hostility in the air has social costs.

It’s not an exaggeration to suggest that the person who has learned to write with candor, clarity, and pleasure can be a healer of the planet. With more than four billion web pages at our fingertips, language is ubiquitous.[3] “Let peace begin with me” ceases to be an idealistic bit of fluff and becomes an inspiring possibility.

When I confront a human being as my Thou and speak the basic word I-Thou to him, then he is no thing among things nor does he consist of things. He is no longer He or She, a dot in the world grid of space and time, nor a condition to be experienced and described, a loose bundle of named qualities. Neighborless and seamless, he is Thou and fills the firmament. Not as if there were nothing but he; but everything else lives in his light. —Martin Buber 

THE HABIT OF HELPING

For writers, the first habit to cultivate might well be curiosity, particularly when the question is “What can I do to serve you?” Do you know a better way to begin or invigorate a relationship than to hold in thought the question “How can I make your life better?”

Let’s set aside for now the distinctions among types of relationships—personal, social, familial, business, professional, and any others that are based on roles. The Golden Rule doesn’t stipulate status, age, or gender. It doesn’t counsel us to “do unto other English-speaking American males above the age of 10 as you would have other English-speaking American males above the age of 10 do unto you.”

And we are, after all, talking about habits, which are so much easier to form if the behavior always applies. I recently overheard a discussion about whether you should use your turn signal if you’re in a left-turn-only lane. I mean, really. It’s not exactly a hardship to press down on that little lever. Do you honestly want to have to decide whether or not to use the turn signal every time it might be helpful, based on the lane you’re in or, perhaps, the presence of pedestrians in the crosswalk?

Seek to serve. Cultivate the habit of helping all the time. It will magically improve your writing, even if you do nothing else.

WHY SMART PEOPLE DON’T WRITE WELL

In over forty years as a writer, editor, and instructor, I’ve worked with men and women in the public and private sectors; small, midsize, and large companies; federal agencies and public universities; and a score of industries and professions, from architecture and broadcasting to science and technology. I’m still not sure why many intelligent, articulate people—strong leaders who are brilliant in their fields—communicate so clumsily in writing. I have a few theories, however.

Each industry and profession has its peculiar jargon, some of which is necessary—it’s the language that colleagues and clients understand. But that doesn’t explain why media releases, annual reports, newsletters, and even advertisements are unfriendly and offputting, often in direct contrast to branding efforts meant to portray an organization as warm, caring, and trustworthy.

Smart people sometimes defend their poor writing by saying that they were too busy becoming experts in their particular disciplines to learn the discipline of writing. But if that were really the problem, these smart people would also be mute, rendered unable to speak by the same preoccupation.

Nonwriters naturally make mistakes in grammar, syntax, spelling, and punctuation—the mechanics of writing. That’s why God made editors. But when writing fails to communicate, the cause goes deeper. It might signify

  • lack of focus; disorganization. When writers aren’t sure what they mean to say, they lose sight of the document’s purpose and message. See Essential Number 2, Clarity.
  • lack of concern for the audience—readers or listeners—who, for one reason or another, are being deceived or misled. See Essential Number 3, Respect.

I can’t help the writer who has no message or whose motive in writing is something other than to serve (inform, inspire, comfort, or entertain) readers. Fortunately, about eighty percent of the time, the problem with poor writing is one I can solve:

LACK OF ENJOYMENT—WRITERS WHO DON’T LIKE TO WRITE

Many uninspired writers believe that writing is fundamentally different from speaking. One of the most strikingly intelligent people I’ve had the pleasure to know—an architect with a warm manner and a ready wit—goes into an altered state when he has to write something. One minute we’re talking, the next minute we’re disintermediating, and it’s all downhill from there. Whatever the topic, it inevitably involves harnessing relevant data, addressing critical elements, strategizing broad-based solutions, and optimizing tailored interactions.

I’ve wondered if there’s a virus—maybe originating in Washington, D. C.—carried by a mosquito that flies around offices looking for people who are about to write something. Maybe these people release an enzyme that makes the mosquito think “Dessert!” The virus’s telltale symptom is a writing style that you’d expect from someone who was raised by a pack of patent attorneys. No one, as far as I know, has died from this virus. In any case, I’ve developed a remarkably effective cure, which I’ll administer throughout this handbook. Meanwhile…

WHY WAIT?

If you want to start writing better right now, take these simple steps:

  1. Decide how you want to serve your audience.
  2. Decide what you want to say. You can make an outline if you want, although it might actually be a delay tactic that will sabotage your progress.
  3. Have fun writing your first draft. Play with the language. Use interesting words and colorful phrases. Do NOT edit as you go.[4] Just write what you want to say.
  4. Start reading the work of writers you admire. You don’t need to study it; just read a lot of it. Their style will rub off on you with no effort on your part.

Every person born into the world represents something new, something that never existed before, something original and unique…. If there had been someone like her in the world, there would have been no need for her to be born. —Martin Buber as quoted in Narrative Means for Sober Ends, by Jon Diamond, p.78

MartinBuber

Martin Buber 1878-1965

Martin Buber (1878-1965) was a prominent twentieth-century philosopher, religious thinker, political activist and educator. Born in Austria, he spent most of his life in Germany and Israel, writing in German and Hebrew. He is best known for his 1923 book, Ich und Du (I and Thou), which distinguishes between Thou and I modes of existence…. Buber characterizes Thou relations as dialogical and I relations as monological. In his 1929 essay “Dialogue,” Buber explains that monologue is not just a turning away from the other but also a turning back on oneself…. To perceive the other as an it is to take them as a classified and hence predictable and manipulable object that exists only as a part of one’s own experiences. In contrast, in an I  relation both participants exist as polarities of relation, whose center lies in the between. —Source: Internet Encyclopedia of Philosophy

[1]      “In an atmosphere of suspicion… we may … become unduly cautious in our communication.” J. William Pfeiffer, Conditions That Hinder Effective Communication, 1998; http://home.snu.edu/~jsmith/library/body/v06.pdf, accessed July 28, 2012

[2]      Studies consistently show that “human happiness has large and positive… effects on productivity. Positive emotions appear to invigorate human beings.”
http://www.fastcompany.com/3048751/the-future-of-work/happy-employees-are-12-more-productive-at-work

[3]      http://www.worldwidewebsize.com/

[4]      It’s said that writing and editing are antagonistic processes using different parts of the brain. Whether or not that’s true, stopping to analyze your output interrupts the creative flow. Write now, edit later.

WSJ-BUZZWORD

Click HERE for the Wall Street Journal’s Business Buzzword Generator

P.S. What’s So Bad About Buzzwords?

Call it jargon, corporate-speak, academese, buzzword blitz—by any name, it’s lazy at the very least… it’s usually discourteous… and, at worst, it’s verbal bullying.

Why Using Jargon Is Bad for Your Brand
Why Jargon Can Be Bad for Business
Bad Business Jargon: It Is What It Is
Keep It Jargon-Free

Truth in Advertising?

Find sample blogs on a gazillion topics at Alpha Inventions

Vintage Knitting Ad

I'll have what she's having

The Risk-Free Trial? Guilty

Vintage Garden

Vintage Garden, by Xx_rebeldiamonds_xX

Last summer I bit on a “risk-free trial” for an açaí-berry formula and a colon-cleanse detox product, both in capsule form. I was aware of the risks of a “risk-free trial.” The strategy is similar to that used by publishers such as Bottom Line Books and Rodale Books, which let you “examine a book free for thirty days,” during which you could doubtless read the book and send it back, keeping the bonus gift, usually a small but useful guide to Growing Healing Herbs in a Sunny Window, or perhaps Homemade Garden-Pest Repellents.

(At least I suppose that reading a book doesn’t violate the rules for examining it. Or are you just supposed to check the binding, count the pages to make sure they’re all there, and verify that the book is printed on recycled paper and that no animals were harmed in the research, writing, printing, or distribution?)

I lost 12 pounds

In any event, I was quick to read the fine print on my “risk-free trial” of açaí-berry formula and colon-cleanse detox product. I needed to return the bottles containing the “unused product” to an address in Florida within ten days of my receiving them, which the company estimated at three days after shipping. Otherwise, my credit card would be charged $89.95 per month until cancellation.

Usually, it’s a miracle if my mail gets opened within ten days of receipt, but the phrase risk-free trial sets off warning bells. So… an unprecedented TWO days after receiving the product, I extracted my ten-day supply from each bottle and sent the remainder via USPS Priority Mail to the Florida address. Even so, my credit card was charged $89.95.

Astonishingly, the charge was removed without my having to make so much as a phone call. I’ve heard from other victims, however, that such charges can be very sticky.

You are actually at risk the minute you divulge your credit-card information, which is required for the “minimal shipping charge” of $1.95 or whatever.  If you must take the risk-free-trial risk, consider using a temporary (prepaid) credit card and keep the balance very low or cancel it altogether. Or not. Consult your legal professional.

By the way (and DO consult your healthcare professional before trying this regimen), I lost 12 pounds in two months on the colon-cleanse detox capsules.

Next: Truth in Advertising, Your Just Deserts — “Get the Smooth, Flawless, Young-Looking Skin You Deserve”

Below: I thought there was missing text, but it’s just Silly Syntax

From an Arizona Department of Health Services Report…

Neurological Effects [of exposure to hydrogen sulfide in sewer gas]:
Ataxia, choreoathetosis, dystonia, inability to stand in one 20-month-old child


Holiday Store ** Random Cards of Kindness

Sidebar: Face of America?

Vitriol in Print

Senator John McCain

Senator John McCain

I searched the Internet for metaphorical characterizations of presidential candidates John McCain and Barack Obama and got my eyes scorched (metaphorically, of course). What ever happened to, “If you don’t have something nice to say, don’t say anything at all”? That was Every Mother’s chastisement, at least back in the 1950s. My own dear mom, were she alive, would primly disapprove of the (metaphorical) vitriol being (metaphorically) hurled at these two remarkable public servants.

I Googled “John McCain is a” and “Barack Obama is a” to see how the candidates are being represented metaphorically. Of course, I had to wade through a lot of nonsense and nonmetaphorical predicate nominatives: John McCain is a socialist, Barack Obama is a socialist, Barack Obama is an elitist, Barack Obama is a Muslim, John McCain is an old fart, John McCain is a coward, and so forth.

Hardly anyone had anything nice to say.

But when we go to our polling places next Tuesday, we will not be voting for a metaphor. We will be voting for a flesh-and-blood human being who might (metaphorically) be the face of America for the next four years. (Three different precincts vote in the church in which I live. Do you think any of these precincts is my precinct? No-o-o-o-o! I have to walk six blocks to Dewey Park!)

Senator Barack Obama

Senator Barack Obama

The literal meaning of maverick, by the way, is “an unbranded range animal (especially a stray calf).” The term originated in 1867, referring to a “‘calf or yearling found without an owner’s brand,’ in allusion to Samuel A. Maverick (1803-70), Texas cattle owner who was negligent in branding his calves. Sense of ‘individualist, unconventional person’ is first recorded 1886, via notion of ‘masterless.'” —Online Etymology Dictionary

Here’s a sample of my search results (If many of these metaphors were on the mark, I would write in the name of my son-in-law, Paul, as I usually do when there’s no one on the ballot who deserves my vote, as was the case in 2004):

  • John McCain is a maverick
  • John McCain is a corporation’s worst nightmare
  • John McCain is a pirate
  • John McCain is a monster
  • John McCain is a superman
  • John McCain is a Walking Senior Moment
  • John McCain is America
  • Barack Obama is a Mac (and Hillary Clinton is a PC)
  • Barack Obama is a flake
  • Barack Obama is a terrorist’s best friend
  • Barack Obama is a blessing to the USA
  • Barack Obama is a popular Mii
  • Barack Obama is a work of art
  • Barack Obama is a disaster

____________

Buy your Christmas / Solstice cards and gifts at Zero Gravity’s Holiday Store. Order early and save$$; books shipped via media mail — the most economical choice — can take weeks to arrive.

____________

Sidebar: Crisis? What Crisis?

The only thing we have to fear is fear itself. -Franklin Delano Roosevelt

Winston Churchill, Franklin D. Roosevelt, and Joseph Stalin at Yalta, 1945

Winston Churchill, Franklin D. Roosevelt, and Joseph Stalin at Yalta, 1945

crisis: c.1425, from Gk. krisis “turning point in a disease” (used as such by Hippocrates and Galen), lit. “judgment,” from krinein “to separate, decide, judge,” from PIE base *krei- “to sieve, discriminate, distinguish” (cf. Gk. krinesthai “to explain;” O.E. hriddel “sieve;” L. cribrum “sieve,” crimen “judgment, crime,” cernere (pp. cretus) “to sift, separate;” O.Ir. criathar, O.Welsh cruitr “sieve;” M.Ir. crich “border, boundary”). Transferred non-medical sense is 1627. http://www.etymonline.com/index.php?term=crisis

A Time to Decide

When my older son, Jack, was 3, he barrelled through an enormous plate-glass window – more of a wall, actually – and emerged unscratched, though we were in Arizona and it was 104 degrees and he was barefoot and wearing shorts and a T-shirt. About two years later, on a balmy Sunday afternoon in April, he had a bit of a tantrum and launched a fist through a window in our dining room and cut his wrist. There was quite a lot of blood, so I called Dr. Cherven at home – you could do that, in Hutchinson, Kansas, in those days – and Dr. Cherven instructed us to meet him at the hospital.

The Reno County Courthouse, Hutchinson, Kansas

The Reno County Courthouse, Hutchinson, Kansas

Both Jack (the window-shattering culprit) and I were terrified, though the hospital was only a five-minute drive from our house. A nurse in the emergency room confirmed that the cut was crisis-worthy, and moments later Dr. Cherven strode in, wearing jeans and a tattered plaid shirt – he had been replacing storm windows with screens in his Victorian house. He scrubbed his hands, picked up Jack’s wrist, wiped away the blood, and uncovered a superficial cut hardly worthy of a Band-Aid. Crisis diffused. More accurately, crisis unmasked. The child had skin like new rubber.

Parents of active and fearless children learn to be cautious in their use of words such as crisis and emergency. These are volatile terms. When you apply them to situations, particularly those involving loved ones, they are stress-inducing, to say the least. Blood rushes to the heart, which starts pumping like a jogger in subzero temperatures.

What you need to do then is, you need to breathe evenly and focus on your toes. Seriously. This reminds your body that it has components other than the heart. Merely paying attention to your toes causes blood to flow there, your heart stops pounding in your ears, and you can make a rational decision.

The origin of the word crisis suggests “time to make a decision,” not “time to panic.” With apologies to anyone who is without genuine necessities due to the current financial climate – food, shelter, medical care, and so forth – an unstable economy is not cause for panic.

Lord Peter, by John Campbell, 1926

Lord Peter, by John Campbell, 1926

I am reminded of Dorothy L. Sayers‘s mystery novel The Unpleasantness at the Bellona Club, in which one of the club’s members observes, “I say, you fellows, … here’s another unpleasantness. Penberthy’s shot himself in the library. People ought to have more consideration for the members.” Lord Peter Wimsey, of course, uncovers the murderer (Penberthy did not shoot himself) in his trademark quirky style, unruffled and scrupulously attired throughout.

Might I suggest that we emulate the British and adopt the practice of understatement? I wish that American journalists would do so… but then, it requires less ink (in newspapers and magazines) and less air time to say “financial crisis” than it would to say “financial unpleasantness.”

 

Tapping Your Troubles Away

EFT: The Possibilities Are Acronymical

An acronym is a pronounceable abbreviation consisting of initials. Thus, NASA and UNICEF are acronyms, while NAACP and ASPCA are simply abbreviations.

The “rule” regarding the use of punctuation with (a) acronyms and (b) abbreviations consisting of initials is as follows: If the abbreviation is not an acronym but is pronounceable (as in U.S.A.), each initial should be followed by a period. Most writers disregard this rule. You might read that John Doakes received his BA at Harvard, his MBA at MIT, and his Ph.D. at Stanford. (Quite a guy, that John.)

Per the “rule,” only MBA is correctly rendered in the preceding sentence. If you were to read the sentence when you were extremely fatigued or otherwise addled, your brain might “hear” it as, “John Doakes received his bah at Harvard, his MBA at mitt,…” and so forth. But it’s more likely that your brain would make the necessary adjustments, allowing you to read BA as “B.A.” and MIT as “M.I.T.” With or without punctuation, you would probably not read Ph.D. as “fd.”

Accordingly, the placement or nonplacement of periods in such abbreviations doesn’t matter much, usually. When your eyes see USA, your brain is unlikely to “hear” “OOsa.”

I’ve been reading quite a bit lately, however, about an alternative-healing method called EFT,* which stands for “Emotional Freedom Techniques,” and, I’m not sure whether to pronounce EFT in initials (E-F-T) or as “eft” (a sort of newt, as anyone who does a lot of crossword puzzles can attest).

EFT or E.F.T. sounds too good to be true and probably is, but I have tried to keep an open mind about such things since that management-training class I took in the early 1990s at which I described a woman’s ex-husband’s combover and his house and his two Irish setters without her having told me anything about them.

In any case, inasmuch as proponents of EFT or E.F.T. tout it as a quick and comparatively easy way to banish chronic fatigue and procrastination, I created an EFT or E.F.T. page on my website, consisting of several YouTube videos and some text from the official EFT or E.F.T. manual, by Gary Craig, who originated EFT or E.F.T. You are welcome to visit the page at your leisure.

The EFT or E.F.T. healing method consists mostly of tapping the “meridian points,” as defined in acupuncture, or the chakras, or both, possibly, or maybe some of them are the same, but in any event you won’t want to try EFT or E.F.T. in public unless, perhaps, you are riding a bus and you would rather not have anyone sitting next to you.

If you have tried EFT or E.F.T., or if you plan to, please let me know how well it works for you. Thanks!

* Not to be confused with “electronic funds transfer,” whose abbreviation, EFT, is always pronounced “E-F-T.”

Paradigm for Passion

Warning: This Is Not an Historic Blog Post

If you love words, or if you just like to feel smug and superior because you use them properly, mosey on over to the Lake Superior State University List of Banished Words website.

“The tongue-in-cheek Banishment List began as a publicity ploy for little-known LSSU” in 1976, according to the site’s History of Word Banishment. You can view the list year by year, along with the rationale for banishment, or you can see the entire list, words only. A link next to each word takes you to the relevant annual list.

An advantage of looking at the entire list is that it’s easy to see the repeaters, including viable alternative, very unique, world-class, and proactive. A few words and phrases appeared three times—live audience and ongoing among them.

I was glad to see robust and revisit (1996) on the list but disappointed that passion was absent.

What’s wrong with robust?

List contributor Rob Robinson “pulled nine references to ‘robust processes,’ ‘robust materials,’ and ‘robust packaging,’ from the first 13 pages of the Ford Automotive Operations MS-9000 requirements.”

Traditionally, robust has referred to physical characteristics: energy, durability, and health. I don’t have a problem with more intangible forms of robustness, used sparingly. I can live with the occasional “robust advertising campaign,” which is what my boss required of me when I was marketing director of a short-lived* dot-com. But the dear man absolutely reveled in robustness. If someone said something moderately intelligent in a staff meeting, he seized upon the statement as a “robust idea.”

Robust quickly gained buzzword status, meaning that verbally challenged business types used it at every opportunity to indicate that they were hip to corporate trends… or something. Revisit suffered the same fate, brought into frequent service as a synonym for “revise.” Passionate probably took the worst beating. Once upon a time we were passionate about our sweethearts; then we became passionate about, say, the arts. Most recently our employers have required us to be passionate about our jobs as file clerks.

Here are a few of my favorite entries from LSSU’s list, along with the submitters’ comments:

Paradigm

Author’s note: The most cogent definition I could find was “pattern or model; a collection of assumptions, concepts, practices, and values that constitutes a way of viewing reality, especially for an intellectual community that shares them; an abstract basic structure, of some tenure, in which knowledge is related within a given realm.”

This has become the educational buzzword of 1993. I would like to see “paradigm lost.” Nancy Dean, Stephenson, Michigan

As in “I want to empower a new paradigm of health care,” [a euphemism for] “I want to shut down the hospital and let the people get their own aspirin.” Bob Cudmore, The Record, Troy, New York

Youse or Yous

Author’s note: Regionalisms don’t trouble me; I treasure them, in fact.

As in, “Would youse like coffee?” …Only in the North American vocabulary. Tori Cook, MCTV News, Sault Ste. Marie, Ontario

An Historic

As in “an historic moment.” Commonly used by news people (print and broadcast). It’s wrong! If this abuse is allowed to continue, the next sound you hear from me will be an hiss! Jim Wiljanen, Dewitt, Michigan

To Gift; Gifting

What happened to “giving”? Gifting is seen in catalogs everywhere. I wonder if the originator is someone who was not in this country born.  J. Gregory Winn, St. Paul, Minnesota

———-

* In short-lived, “lived” rhymes with “hived.”

Ah! I Am Writing

Bad writers sit down to write, and they think, “Ah, I am writing. I must use special Writing Language.” These people may communicate beautifully in conversation, but their writing is stilted and usually verbose. They write to impress rather than to communicate.

The difference between writing and conversing is that conversation isn’t a unit. When you are talking with, say, Marcella, she is usually talking too. So your conversation is interactive. You and Marcella give each other verbal and nonverbal cues that guide the conversation. You can tell if she doesn’t understand something, and you say it a different way. You can also use body language to make your point. The two of you make constant little adjustments to keep the communication flowing.

When you’re writing, however, the reader (Arturo) can choose to read or not read your writing (unless he is your English teacher). He can stop reading at any time without letting you know. Arturo bases his choice on three things:

(1) his interest in the subject,
(2) the energy in your writing (your style), and
(3) the integrity (unity) of your narrative (that is, does the piece hang together?).

Excerpted from Write Better Right Now, by Mary Campbell, designed for business writing but useful for any nonfiction genre

GOT A QUESTION? Enter it as a comment, or e-mail mary@LifeIsPoetry.net.